Booking/Enquiry Form for Visitor Accommodation - Please Book 7 Days in Advance.

Booking/Enquiry Form for Visitor Accommodation - Please Book 7 Days in Advance.

This booking/enquiry form is for visitors to Newcastle University who wish to book/enquire about available University accommodation. To ensure we can respond to your enquiry in full, it is important you complete all sections of this form. If there are insufficient details, this may cause delays.

Please refer to our website www.ncl.ac.uk/accommodation/staff-and-visitors/ to view the different types of accommodation we have on offer.

Please ensure that your booking/enquiry request is made a minimum of seven days in advance of the first night stay. If you are travelling from overseas and require a visa we recommend you do not make any booking request until your visa has been confirmed as any cancellation will incur charges in line with our cancellation policy.

If you want to make a group booking (multiple rooms/multiple people) - a booking form is required for each individual room, preferably in the name of the person who will be occupying the room.

Unfortunately we cannot accommodate families or any persons under 18.
Please note our working hours are Monday to Friday 8am to 4:30pm and we are closed on Bank Holidays.

  • IS THIS A BOOKING REQUEST OR ENQUIRY REGARDING AVAILABILITY? *
    IS THIS A BOOKING REQUEST OR ENQUIRY REGARDING AVAILABILITY?

    If you wish to proceed with a booking request, we will check availability, allocate you accommodation and send details via email.

    If you wish to make an enquiry about available accommodation. We will check availability based on your requirements and advise you of possible options. We will reserve accommodation for 48 hours only, after which time it will be released if you have not confirmed you wish to progress with a booking.

  • PERSONAL DETAILS:

  • Name of Visitor *

    Please provide your full name

  • Date of Birth * / /
    Pick a date.
  • This is the preferred method of contact we will use to communicate with you

  • Home Address *
  • including international dialling code

  • including international dialling code

  • UNIVERSITY DEPARTMENT CONTACT DETAILS:

  • Name of University contact *
  • Please include the contact name, telephone number and email address of your contact within the school.

  • Is the Newcastle University department paying for your accommodation? *
    Is the Newcastle University department paying for your accommodation?

    If the Newcastle University Department is paying for the accommodation, you must obtain and provide a Cost Centre or Research Account number. Contact will be made with the Department to confirm their agreement.

  • Please provide the Cost Centre or Research Account number where payment is being made from. Type N/A if required

  • Please be aware that this may not be possible due to Covid-19 restrictions.

    Only in exceptional circumstances can keys be collected by a third party. Please provide a name and contact number of the University Employee collecting the keys. Keys will only be issued to the named University Employee on presenting their University photo identification.

  • BOOKING REQUIREMENTS:

  • Have you stayed in staff/visitor accommodation previously? *
    Have you stayed in staff/visitor accommodation previously?
  • PLEASE BOOK AT LEAST SEVEN DAYS IN ADVANCE

  • Check in * / /
    Pick a date.

    Check in is available from 14.00 hours on this day

  • Check out * / /
    Pick a date.

    Check out must be by 10.00 hours on this day

  • Will a guest be staying with you? (If yes, please provide name and D.O.B) *
    Will a guest be staying with you? (If yes, please provide name and D.O.B)
  • Name of Guest Requiring Accommodation

    If two people are occupying a room please provide both names We can only permit guests if they are from your household.

  • Date of Birth of Guest / /
    Pick a date.
  • ACCOMMODATION SELECTION:

    ** Before making your accommodation choices below, we recommend you review the different types of accommodation available at www.ncl.ac.uk/accommodation/staff-and-visitors/ **

  • Search for alternative where preference not available *
    Search for alternative where preference not available

    If there are no vacancies in your preferred accommodation listed above, would you like us to make you a booking or provide availability about accommodation in another area? You will have the option to reject any offer which is not suitable to your requirements.

  • If you have a specific requirement for a particular type of room or location for reasons relating to a medical condition, disability or other circumstances, please provide information below. It is important you provide full details so that we can ensure you are allocated to the correct room type/location.

  • Visa Information *

    If you are travelling from overseas and require a visa we advise you do not make any booking request until your visa has been confirmed as any cancellations/amendments will incur charges in line with the cancellation policy.

  • BOOKING TERMS & CONDITIONS *

    Please read the booking terms and conditions available at www.ncl.ac.uk/accommodation/staff-and-visitors/booking/ before confirming your request.

  • FOR OFFICE USE ONLY:

  • Data Protection Statement

    The information you have provided will be used by Accommodation Staff to allow them to check availability and book accommodation on your behalf. This information will be retained for a maximum of one year.